Description : Administrative Assistant. Company : Brown Brothers Harriman. Location : Krakow, malopolskie
At BBH we value diverse backgrounds, so if your experience looks a little different from what we've outlined and you think you can bring value to the role, we will still welcome your application! What You Can Expect At BBH: If you join BBH you will find a collaborative environment that enables you to step outside your role to add value wherever you can. You will have direct access to clients, information and experts across all business areas around the world. BBH will provide you with opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm. We encourage a culture of inclusion that values each employee’s unique perspective. We provide a high-quality benefits program emphasizing good health, financial security, and peace of mind. Ultimately we want you to have rewarding work with the flexibility to enjoy personal and family experiences at every career stage. Our BBH Cares program offers volunteer opportunities to give back to your community and help transform the lives of others. Some of your key responsibilities include: Administration :
- Assisting with meetings in the office, including but not limited to managing invitations / confirmations, room reservations, logging / receiving guests, room preparation, ordering and arranging food / beverage, travel support for guests, confirming A/V needs, meeting materials preparation, etc.
- Coordinating business travel, including booking flight/care/hotel arrangements, processing expense reports in expense reporting system, and making updates to arrangements as needed
- Maintaining individual and group calendars, including scheduling meetings and conference calls in Outlook and Zoom
- Supporting executives as liaison to corporate systems and functions including IT, compliance, etc.
- Working with Administrative Assistant team in projects, to back each other up, etc.
- Supporting a handful of group corporate events with planning, research, reservations, coordination, etc.
- Supporting other administrative tasks, as needed, data entry, answering phone calls/taking messages, etc
- Supporting technical onboarding process for Systems users
- Handle unique security access requests
- Ensure the effective movement of employees, contractors (new, rehire, terminations, change of personal details) and on-boarding of new employees
- 2 additional days added to your holiday calendar for Culture Celebration and Community Service
- Private medical care for you and your family
- Life Insurance
- Hybrid Working Opportunities
- Professional trainings and qualification support
- Thrive Wellbeing Program
- Online benefit platform
- Contracts for an indefinite period of time with no probation period
Desired Qualifications:
- Excellent time management and organisation skills.
- Good written and verbal communication.
- Must take initiative, be open to learning and taking on new tasks.
- Responsibility and accountability
- Friendly and personable attitude and able to work as part of a team.
- Ability to interact and work closely with team members in a busy environment under pressure.
- Detail oriented and able to work in a fast-paced environment with competing priorities.
- Proficiency required in business appropriate systems, including but not limited to MS Office (Outlook, Word, Excel), travel systems (Concur) etc.
- Bachelor’s degree in English would be a plus
- At least 3-5 years of experience in a similar administrative role
